You have a process that's too bizarre to explain to a normal agency. A workflow held together by one person's memory, three spreadsheets, and sheer willpower. That's exactly what we're here for. The stranger the workflow, the more satisfying the automation.
Every one of these started with "this is probably too complicated for you." Every one of them is now running on autopilot.
A 47-tab Excel file maintained by one person since 2014 that somehow tracks inventory, generates invoices, and produces quarterly reports. Nobody else understood it. Now a system does, and it runs without Barbara having to cancel her vacation.
A construction company where every purchase order needed approval from 11 people via email chain. Average approval time: 9 days. One missing CC and the whole thing started over. Now it's a WhatsApp message and a single "approve" button.
A 2008 ERP system with no API, no documentation, and a UI that looks like it was designed to cause suffering. Data had to be manually exported as CSV, cleaned in Excel, then re-uploaded into a modern CRM. Every. Single. Day.
A financial services firm needing to check every new client against 4 different regulatory databases, compile a risk report, flag anomalies, and store everything for audit. Took a compliance officer half a day per client. Now takes 90 seconds.
An education institution with 7 offices, each using different tools, different naming conventions, and different languages for the same data. Reports required manually merging 7 spreadsheets into one. Every month. For 6 years.
A logistics company where every order arrived as a free-form email. Someone had to read the email, extract quantities, prices, and delivery dates, then manually create an invoice in their accounting software. 80 orders a day.
Before touching anything, we watch how it's actually done. Not how the documentation says it should be done (there's usually no documentation anyway). We sit with the person who runs it and map every step, every edge case, every "oh and sometimes we also have to..."
Every workflow, no matter how bizarre, has patterns. Repetitive decisions. Data that moves from A to B. Rules that can be codified. We find those seams and figure out where automation gives you the biggest return for the least disruption.
We don't rip out your existing system and replace it. We build around it. Layer one: automate the most painful manual step. Layer two: connect the tools that should already be talking. Layer three: add intelligence — AI that reads, decides, and acts.
Not dummy data. Not test scenarios. Your actual messy, inconsistent, real-world data. Because that's where automations break. We'd rather find the edge cases in testing than in production at 2am on a Friday.
Some clients want to own it completely — we give you full documentation and training. Others prefer we keep running it — monthly retainer, ongoing optimization, and someone to call when things get weird again. Your choice.
We're not limited to tools that play nice. Half the fun is making things talk to each other that were never designed to.
The easy ones. Slack, HubSpot, Stripe, Google Workspace, Salesforce, Shopify, Notion — we plug in via API and build workflows around them. 200+ integrations.
No API? No problem. We use database connections, file watchers, email parsing, screen scraping, and creative workarounds. If data goes in and comes out, we can work with it.
We don't judge. Half the world runs on Excel. We either automate around it (sheets become the interface) or gradually migrate the logic into a proper system. Your pace, your comfort level.
The hardest kind. Knowledge that exists only in one person's memory. We extract it, document it, and encode it into a system — so when that person goes on vacation, nothing breaks.
Reading unstructured emails and extracting data. Classifying support tickets. Scoring leads. Summarizing documents. Anything that needs AI judgment, not just if-then rules.
SAP, Dynamics, Pantheon, custom ERPs. We don't replace them — we build a smart layer on top that makes them accessible via WhatsApp, Slack, or simple dashboards.
Site managers spent 30-60 min every evening writing reports in Word.
Manually attaching photos. Typing material quantities. Noting weather and delays.
Reports arrived late — or not at all. Management had zero real-time visibility.
Manager sends a WhatsApp voice note while walking to the car.
AI transcribes it, structures the data, attaches photos, generates a standardized PDF.
Sent to management and client automatically. 2 minutes instead of 60. Every day. Every site.
80 orders per day arriving as free-form emails.
One person read each email, extracted product names, quantities, prices, delivery dates. Then manually created invoices.
Full-time job. Error-prone. Total bottleneck when they called in sick.
AI reads incoming emails, extracts structured data regardless of format.
Matches products to catalog. Generates draft invoices. Flags anything unusual for human review.
80 orders processed before the first coffee. The person now handles exceptions and relationships.
We're genuinely excited to hear about it. The weirder the workflow, the more fun we have. Take the qualification quiz and describe your strangest process in the text box. We'll tell you if we can automate it. (Spoiler: we probably can.)
Tell us your weird workflow →